A prototype and feasibility analysis of a computer-based construction contract administration system using Framework II.

Abstract

The construction contract administrator generates a large volume of correspondence and documentation which is necessary for proper control and tracking of a project. This "paperwork" is difficult to track manually. The paper reviews the Navy construction contracting organization and procedures and develops a model of the Navy contract administrator's functions. A prototype computer application called the "Contract Administrator's Electronic Notebook" was developed based on the model. The prototype application system utilizes Framework II, an off-the-shelf, integrated, business software package and consists of a series of template databases, spreadsheets, and correspondence for the administrator to use in tracking typical contract information. A feasibility analysis of the application determined it to be technically, functionally and economically feasible to expand and implement. Fully functional, the system is capable of handling up to 95*/. of contract administrators' functions which consume 50*/. of their time. The benefit to cost ratio for implementing the system is 6.8 for the first year. Implementation success hinges on Navy management support . Implementation of the Contract Administrator's Electronic Notebook is recommended on a trial basis in local Navy construction contract offices and steps for implementation are outlined.