Streamlining the acquisition process: a DCAA field-grade perspective

Abstract

The procurement process is designed to be a three-way relationship between the buying command(s), the Defense Contract Audit Agency (DCAA), and the Defense Contract Management Agency (DCMA). Over the last 40 years, these entities have evolved independently of one another. Many of the re-organizations and policy changes were not coordinated outside the organizations, and as a result, the current working relationship between these entities is not at an optimal level. For DOD program managers, a working knowledge of these organizations is critical to delivering projects on time and on budget. To assist program managers in creating a more effective and efficient acquisition cycle, we propose a joint-applied-project through NPS to address the following: Research the original intent of the three organizations and map out the intended workflow/responsibilities within the acquisition mission. Research and document major changes in the evolution of each agency over the past 40 years. Apply Lean six-sigma principles to the DOD Acquisition team organization and processes, including: a. Develop a responsibility/process map for the three agencies based on current policies. b. Review our findings for overlap/redundancy, miscommunication, and other opportunities efficiency improvement within the acquisition process.