Analysis of Current Flight Scheduling Practices and Recommendations to Efficiently Reduce Deviations from Syllabus Time-To-Train
Hall, Bentley (Tyler)
Hargrove, Hayward (Trey)
Willis, James (Marshall)
Wood, Frank R. "Chip"
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EXECUTIVE SUMMARY: The objective of our project is to investigate current scheduling requirements, constraints, and procedures to identify problems with scheduling practices and syllabus management for Primary Flight Training in Training Wing 4. We analyzed three alternative scheduling approaches to reduce excess training time in the maximum efficient manner. Alternative 1: Prioritize students based on deviations from syllabus flow Changing the prioritization of students does not have a direct impact on reducing Training Timeline, since no additional production capacity is being added. However, changing the prioritization of scheduling students to give the highest priority to students who are the most behind should reduce gaps in training and increase proficiency, thereby reducing failures and required warm up flights for time out of the cockpit. This will reduce time-to-train (TTT) and additional overhead flights. The Training Timeline function of TIMS provides information on deviations from syllabus-designed TTT for use in the prioritization in scheduling. Alternative 2: Utilize aircraft availability in schedule builds Like instructors and students, aircraft are required to complete a flight event, and should be managed accordingly. Schedule writers can use current metrics of aircraft availability and make reasonable assumptions on the longevity of the information to predict follow-on production capacity. Events scheduled without considering aircraft availability should be presumed unlikely until availability is confirmed. Alternative 3: Monitor completer production / TTT deficits to trigger increased production When necessary, increased production can be gained through very limited means without introducing further scheduling constraints. Schedule writers must monitor when excess capacity is required and consider what can be gained at what cost; options can be prioritized based on a reasonable ordering (based on relative costs, both monetary and follow-on production loss risk) of the available options: Saturday operations, mandatory prepositions, forced cross countries, or recommending a detachment. We recommend TIMS Training Timeline function permissions be made available to schedule writing personnel for the operational database. Training needs to be provided to all TRAWING 4 schedule writers from the TIMS help desk to ensure utilization and integration of the Training Timeline. Scheduling in this manner will help ensure that extra syllabus flight requirements and time out of the cockpit are minimized. Scheduling templates based on aircraft availability will ensure events are planned to the maximum capacity of the system. We recommend schedule writers monitor Daily Status Reports and build follow-on schedules based on predicted asset availability. This will help avoid unnecessary use of other variables that could contribute to rippling production limitations. When it is mandatory to fly other than normal weekday field hours, having the field open for mandatory Saturday operations is the best alternative to gain on the student deficit depicted on the Training Timeline. Simultaneously, squadrons can use prepositions and cross countries to manage their own in house training deficits as they see fit.
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